FFA Seeks Executive Assistant
Posted on March 24, 2023
Position Title:
Executive Assistant
Position Summary
The primary responsibility of this position is to provide executive level administrative assistance to the National FFA Organization Chief Executive Officer (CEO) and support for activities associated with the National FFA Foundation and Organization. Manage the CEO’s calendars, schedules, meetings and coordinate travel arrangements. Compose, communicate and distribute key correspondence while maintaining a high level of confidentiality. Prepare, implement and coordinate Board of Trustee’s’ and Board of Director’s meetings and activities manage and oversee FFA Board of Trustees, Board of Director’s communications. Contribute to the success of agricultural education and FFA by working very closely with the CEO and Board chairs to ensure effective and efficient Board operations. In coordination with a team from the National FFA Organization, assist with the implementation of convention activities and schedules to ensure a positive experience for all key stakeholders in attendance. Work closely with the National FFA Organization Division leaders and Directors to ensure alignment and execution of processes and procedures across both organizations.
Responsibilities
• Completes a broad variety of administrative tasks for the CEO including: managing an extremely active calendar of appointments
completing expense reports
composing and preparing correspondence that is sometimes confidential
arranging complex and detailed travel plans, itineraries, and agendas
and compiling documents for travel-related meetings.
• Plans, coordinates, and ensures the CEO's schedule is followed and respected. Provides "gatekeeper" and "gateway" role, creating win-win situations for direct access to the CEO's time and office.
• Communicates directly, and on behalf of the CEO, with Board members, donors, Foundation staff, and others, on matters related to CEO's programmatic initiatives.
• Researches, prioritizes, and follows up on incoming issues and concerns addressed to the CEO, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or response.
• Provides a bridge for smooth communication between the CEO's office and internal departments
demonstrating leadership to maintain credibility, trust, and support with senior management staff.
• Manages and maintains office operations and contacts to insure timely, effective, and reliable information and communications.
• Provides leadership to build relationships crucial to the success of the organization and manages a variety of special projects for the CEO, some of which may have organizational impact.
• Serves as accounting coordinator for the National Association of Supervisors of Agricultural Education (NASAE) and the National Council for Agricultural Education (NCAE).
• Oversees and manages relationships with travel partners including but not limited to Travel Leaders and rental car companies.
• Successfully completes critical aspects of deliverables with a hands-on approach, including drafting acknowledgement letters, personal correspondence, and other tasks that facilitate the CEO's ability to effectively lead the company.
• Prioritizes conflicting needs
handles matters expeditiously, proactively, and follows-through on projects to successful completion, often with deadline pressures.
• Rely on experience and good judgment to plan and accomplish goals.
• Self-directed and able to work independently or as part of a team without constant supervision. Is proactive. Takes initiative to accomplish key divisional objectives and tasks.
• Ability to work on and complete projects independently.
• Maintain appropriate confidentiality.
• Effectively prioritize, organize, use time-management skills and be adept at multi-tasking.
• Excellent Microsoft Word, Excel, PowerPoint and Outlook skills.
• Provide friendly customer service to internal and/or external customers.
• Excellent, leadership, interpersonal, listening, written and verbal communications and project management skills.
• Ensure the consistency of agricultural education and FFA’s message, image, brand and position in all communications.
• Provide contributions for the administration of policy established by the National FFA Organization under the direction of the CEO.
• Able to interact, influence and work with a diverse group of internal/external people.
• Accurate, detailed-oriented, able to problem solve/analyze, think strategically, and maintain a high level of confidentiality.
• Willingness to learn new processes, foster innovation and perfect essential computer skills.
• Perform the mental and physical demands of the position.
• Dependable attendance and punctuality.
• Other duties as assigned.
• Demonstrated excellence in organizational skills. Ability to multi-task is essential.
Requirements
• Bachelor’s degree with 4 years min. Executive Assistant experience supporting C-Level Executives
can include demonstrated relevant school year participation.
• Associate degree with 6 years Executive Assistant experience.
• HS & Coursework
8 years executive level experience.
• Knowledge of the agricultural industry or agricultural education a plus
• Experience with youth-based organizations a plus.
Apply
Contact Julie Eadie jeadie@ffa.org