City of Portland: Contracting and Procurement Analyst
Position description:
Portland Parks & Recreation (PP&R) Urban Forestry is committed to preserving and enhancing the health of our urban forest, and we are seeking a Contracting and Procurement Analyst to join the newly formed Urban Forestry Technology and Procurement Team.
Funding for this position is supported by the Portland Clean Energy Fund (PCEF), as part of a historic investment in expanding tree planting and climate justice in Portland. The Equitable Tree Canopy (ETC) program has been established under PCEF to promote healthy, resilient communities through green infrastructure. This position will be instrumental in helping us work towards our goals of planting 10,000 trees, fostering community engagement, and supporting workforce development.
In this role you will manage contracts and procurement efforts for urban tree planting, care, outreach, and technology. Your responsibilities will include creating and updating agreements, contracts, purchase orders, and contract amendments. You will be performing financial analyses to ensure that processes and equity goals of the program are aligned. This position will also act as a liaison between internal stakeholders, City offices, and external vendors to facilitate the contracts and procurement process.
what you'll get to do:
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Strategically Problem Solve: Utilize expertise in the areas of public administration, procurement, and financial management to analyze, support, and develop solutions that address the contracting needs of our growing tree planting programs.
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Investigate: Research ways to build out scopes of work and contractor requirements for tree planting and establishment, community outreach, nursery tree growing, and technology contracts.
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Procurement Project Management: Work in partnership with project managers to ensure that realistic and attainable procurement timelines, resources, and workplans are created, communicated, and managed.
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Be a Liaison: Coordinate procurement and contract management processes between City Resources including Urban Forestry managers and staff, procurement, and legal representatives. Be a liaison to contractors, consultants, and community partners.
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Communicate: Report on contract performance for interagency reporting.
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Develop and Manage: All contract-related items including task orders, invoice processing, and amendments.
required qualifications:
The following minimum qualifications are required for this position:
- Experience in public contracting and procurement processes.
- Experience creating scopes of work, assessing vendor submissions, and administering and overseeing the management of vendor agreements.
- Experience coordinating contracting and procurement processes with diverse stakeholders, such as City staff, community members, consultants, and/or contractors.
- Experience using an Enterprise Resource Planning (ERP) system, such as SAP, for contracting and procurement processes, including financial analysis and reporting.
Pass a criminal background check upon offer of employment.